Mimi's Party Palace
FAQs FOR WEDDING DAY-OF-COORDINATOR
A: Unlike a full-service wedding coordinator, a Day-of wedding coordinator is for brides and grooms who want to do most of the planning themselves. Still, when their wedding day arrives, they need a professional to execute all of their hard work and planning while ensuring everything runs smoothly for extra peace of mind.
A: Two weeks before wedding day. At that time, the timeline is presented, and all the details related to arrangements, vendors, and expectations are addressed and planned out.
A: The day-of wedding coordinator will communicate with the bride and groom so that they know how much time is left before the ceremony. Moreover, our coordinator will be in charge of:
- Handling any unexpected last-minute issues;
- Lining up the bridal party for their entrances down the aisle;
- Cueing the ceremony musicians / DJ when the bridal party is ready to begin the processional;
- Gathering family and friends after the ceremony to take photos.
A: Our day-of wedding coordinator will greet vendors and instruct them as to where to set up (i.e., wedding band / DJ, florist, and caterer). Moreover, he/she will:
- Arrange escort cards
- Make sure reception flowers/decor is set up according to flower order
- Meet with caterer staff to ensure/confirm the food timeline.
A: Our day-of wedding coordinator will ensure everything runs smoothly, being in charge of:
- Ensuring the proper flow of food and cocktails;
- Looking over dining tables and making sure everything is set up correctly;
- Helping guests locate their escort cards and dining tables;
- Locating the bride and groom and instruct them to stay off to one side of the main dining room until they receive a cue for their introduction and first dance;
- Cueing band/DJ, photographer, and videographer when important moments happen during the reception i.e., first dance, cake cutting, toasts, parent dances;
- Cueing the best man and father of the bride when they are about to be announced for toasts;
- Preventing and fixing any issues that may arise during the event;
- Remaining easily accessible through the entire event in case there are any details you would like attended to;
- Ensuring favors are distributed towards the end of the night;
- Packing up gifts/cards, misc ceremony/reception items, and having them ready to be taken to a designated family member at the end of the night.